Part-Time Administrative Assistant/Receptionist

The Connecticut Health Foundation seeks a part-time, seasoned administrative assistant/receptionist.  The position requires strong writing and verbal communication skills; excellent computer and database skills; a self-starter, able to work independently in a fast-paced environment.

Salary is commensurate with experience.

For consideration, please send resume by Friday, Sept. 12, to Connecticut Health Foundation, 74B Vine St., New Britain, CT 06052 or email yolanda@cthealth.org.

Job Description

Key Responsibilities:

• Greet and assist visitors.
• Answer and direct telephone calls.
• Conduct newspaper/internet search.
• Open and circulate mail.
• Copy board and committee meeting materials; collate and mail them to committee and board members after approval by appropriate staff.
• Attend committee meetings (finance, executive, and governance) and record minutes.  Obtain approval of minutes from staff and committee chair, and provide approved copy to office manager.
• File documents for vice president of finance and office manager.
• Provide administrative support to president & CEO (review calendar, sort mail, schedule meetings, make travel arrangements, send emails/letters/memos at president’s request, assist with presentations, support community advisory committee).
• Provide administrative support to vice president of finance & operations, including management of benefit enrollments.

General:

• Comply with procedures that ensure the public is treated in a caring and respectful way, responded to in a manner that is timely, and provides accurate and consistent information.
• Perform functions in a culturally competent manner.

Qualifications & Skills:

• Seasoned administrative assistant/receptionist.
• High school graduate; some college or equivalent experience required.
• Demonstrated excellence in computer skills and knowledge of all elements of Microsoft Office 2007 (Windows, Word, Excel, Outlook, Access and PowerPoint).
• A self-starter with excellent organizational skills.
• Able to prioritize work and manage multiple tasks simultaneously.
• Pleasant, professional manner on the phone and in person.
• Strong writing and verbal communication skills.
• A team player; willing to help when needed.
• Bilingual is a plus.

Reports to:

Office manager/administrative assistant