GRANTS MANAGER & PROGRAM ADMINISTRATOR
The Connecticut Health Foundation is hiring a full-time grants manager and program administrator.
KEY RESPONSIBILITIES
Grants Management
- Shepherd and coordinate the grantmaking process from beginning to end for all Program grants and President’s Discretionary grants. Develop the annual grant cycle schedule. Assist with issuing RFPs, work with program officers and applicants from concept paper submission to approval or denial of grants.
- Maintain the Fluxx grants database and develop modifications to the database, as needed. Ensure data integrity. Train CT Health staff on how to use the Fluxx grants database when necessary.
- Prepare routine grantee correspondence (in consultation with program officers) such as grant agreements and payments, reports or special instructions for grants.
- Participate in the review of all grant applications.
- Work with Vice President of Program, program officers, consultants, the Controller, and Vice President of Finance to coordinate grant payments and financial reporting within Fluxx. With the Controller, reconcile grants made, paid and outstanding between QuickBooks and Fluxx on a monthly basis.
- Support the annual financial audit of the grants function.
- Work with the communications team to ensure that the website reflects accurate grantmaking processes and grant descriptions and amounts.
- Manage data collection for monitoring and evaluation of strategic goals and objectives.
Program Department Administration
- Review and edit all Program Committee mailing materials for accuracy. Manage the preparation and distribution of the Program Committee quarterly mailings in the Boardvantage system.
- Attend Program Committee and Board meetings. Record and distribute minutes for Program Committee meetings. Provide Program Committee materials to the Executive Administrative Assistant as required by regulatory bodies.
- Set up and maintain electronic and hard copy files for all applications, grants, and program committee documents in accordance with record retention policies.
- Provide administrative support to Vice President of Program (review calendar, schedule meetings, make travel arrangements, send out emails/letters/memos upon request, prepare contracts for signature, code Amex bills, prepare check requests and assist with presentations).
- Prepare for meetings pertaining to the program department (schedule meeting, schedule space, order food, arrange rooms, setup and takedown of food and AV equipment, clean up).
- Prepare materials necessary for grantee meetings.
- Assist with collaboration across departments, especially public policy and communication, by working as a member of interdepartmental teams.
- Provide support to the program team for continuous improvement of procedures, policies, and practices.
- Update Constant Contact regularly for current grantees, past grantees and fellows contact information. Support requests related to the program department from the communications team.
- Manage the Program Department SharePoint sites.
- Support administrative activities for the foundation’s past and current leadership programs (prepare materials, schedule meetings, schedule space, order food, arrange rooms, setup and takedown of food and AV equipment).
- Other assigned tasks to ensure smooth operation of the Program Department.
General
- Comply with procedures that ensure that the public is treated in a caring and respectful way and responded to in a manner that is both timely and provides accurate and consistent information.
- Perform function in a culturally competent manner.
Qualifications
- A bachelor’s degree with a background in public health, public policy or a related field is desired; screening and consideration will also occur for qualified individuals with an associate’s degree and related experience.
- Excellent ability to perform administrative tasks with great attention to detail and minimal direction.
- Proven ability to manage a complex tracking and reporting process.
- Well-organized and able to manage and prioritize multiple demands.
- Strong interpersonal and verbal communication skills. Able to work effectively and respectfully with all cultural and ethnic groups.
- Proven ability to function effectively with internal and external contacts.
- Able to write clearly and concisely.
- Able to work independently and in teams.
- Understands financial concepts and reports.
- Skilled in Microsoft Office Suite, SharePoint and other database programs.
- Comfortable with change and ambiguity.
To apply, send a resume and cover letter to Carol Kardas at carol@kardaslarson.com.
This job will remain posted until April 11, 2019.
Connecticut Health Foundation is an equal opportunity employer and proudly values diversity.
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